Privacy Policy

Last Updated: September 8, 2026

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This Privacy Policy explains how the Lodi Tokay Rotary Club Foundation ("Foundation," "we," "us," or "our") collects, uses, shares, and protects personal information obtained through our event website for Lodi Oktoberfest.

By accessing or using our website, you agree to the collection and use of information in accordance with this Privacy Policy.

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1. Who We Are

The Lodi Tokay Rotary Club Foundation is a nonprofit charitable foundation affiliated with the Rotary Club of Lodi Tokay. We organize and host community events, including the annual Lodi Oktoberfest, to raise funds for local and international service projects.

• Organization: Lodi Tokay Rotary Club Foundation

• Event: Lodi Oktoberfest

• Location / Address: American Legion Hall, 320 N. Washington Street, Lodi, CA 95240

• Contact Email: lcraig1960@gmail.com

 

2. Information We Collect

A. Information You Provide Directly

• Contact & Inquiries: When you submit an inquiry or message via our website form (powered by Cognito Forms), we may collect your name, email address, phone number, organization/business name, and any message details you provide.

• Sponsorship Inquiries: When you inquire about becoming an event sponsor via our forms, we collect the necessary contact and business details to coordinate sponsorship tiers, logos, and event acknowledgments.

 

B. Information Collected Automatically (Cookies & Tracking Technologies)

When you browse our site, we and our third-party service providers collect standard internet log data and device information via cookies, tags, and tracking pixels:

• Usage & Device Data: IP address, browser type and version, operating system, referring URL, pages viewed, time spent on pages, and visit timestamps.

• Consent Preferences: Your choices regarding tracking cookies recorded via our cookie consent management platform (Usercentrics).

 

3. Third-Party Services & How We Use Them

We integrate trusted third-party platforms to run, analyze, and support our event website:

 

A. Website Hosting & Infrastructure (Wix)

Our website is built on and hosted by Wix.com. Wix provides server infrastructure, content management, and baseline security (including SSL encryption). Wix may collect technical diagnostic data, IP addresses, and essential system cookies necessary to maintain site security and uptime. For details, view the Wix Privacy Policy.

 

B. Cookie Consent Management (Usercentrics)

We use Usercentrics to display our cookie banner, record your consent, and manage your cookie preferences. Usercentrics stores an anonymous consent ID to log whether you accepted or declined specific categories of tracking cookies.

 

C. Tag Management & Web Analytics (Google Tag Manager & Google Analytics 4)

• Google Tag Manager: Deploys and manages analytics and measurement scripts on our site.

• Google Analytics (GA4): Collects aggregated, pseudonymized information about visitor traffic and engagement to help us evaluate site performance and improve the user experience.

• To opt out of Google Analytics tracking across the web, visit the Google Analytics Opt-out Browser Add-on.

 

D. Advertising & Conversion Tracking (Meta Pixel)

We use the Meta Pixel (Facebook and Instagram) to measure the effectiveness of our social media advertisements, build custom promotional audiences, and display relevant announcements for Lodi Oktoberfest. Meta may associate data collected from our site with your Facebook or Instagram account in accordance with their privacy practices. You can manage your ad settings directly in your Meta account profile.

 

E. Contact & Form Submissions (Cognito Forms)

Our contact forms and sponsorship inquiry forms are powered by Cognito Forms. Information entered into these forms is stored securely on Cognito Forms servers and delivered to authorized Foundation committee members to respond to your request. For more details, view the Cognito Forms Privacy Policy.

 

F. Ticket Purchases & Sponsorship Payments (TicketSauce)

We do not collect or store credit card numbers or process financial transactions directly on this website.

• When you click to purchase admission tickets, reserved tables, or sponsor packages, you are directed to our third-party ticketing partner, TicketSauce (or their secure checkout platform).

• Payment information (such as credit card numbers, billing addresses, and ticket buyer details) is collected directly by TicketSauce and processed through their secure, PCI-compliant payment gateways.

• Please review the TicketSauce Privacy Policy to understand their data collection and payment security practices.

 

4. How We Use Your Information

We use the collected information for legitimate nonprofit and event administration purposes, including:

• Responding to your messages, volunteer inquiries, and sponsorship requests.

• Sending essential event announcements and logistical updates.

• Monitoring, maintaining, and improving website functionality and security.

• Measuring the performance of our online marketing and community outreach.

• Complying with applicable legal, accounting, and nonprofit reporting requirements.

 

5. Sharing of Personal Information

We do not sell, rent, or trade your personal information. We share data only under the following limited circumstances:

• Service Providers: With vendors listed in Section 3 that assist in hosting, analytics, form processing, and advertising.

• Rotary Committee Members: With authorized volunteer members of the Lodi Tokay Rotary Club Foundation handling event operations and sponsorship coordination.

• Legal Requirements: When required by law, subpoena, or government authority, or to protect the safety, legal rights, or property of the Foundation, attendees, or the public.

 

6. Cookies and Your Choices

• Consent Management: You can accept, decline, or adjust your cookie preferences (including analytics and advertising pixels) at any time through our Usercentrics banner or by clicking the "Cookie Settings" link in our site footer.

• Browser Settings: Most web browsers allow you to block or remove cookies. Note that disabling necessary cookies may impact certain site functions.

• Do Not Track & Global Privacy Control (GPC): We honor universal opt-out signals such as the Global Privacy Control (GPC) as recognized by applicable law.

 

7. Data Retention & Security

We use standard administrative, technical, and physical safeguards to help protect your data against unauthorized access, loss, or disclosure. Contact form submissions are retained only as long as necessary to complete event operations and maintain accurate organizational records.

 

8. Children’s Privacy

Our website is intended for general audiences and adult ticket buyers/sponsors. We do not knowingly collect personal information from children under the age of 13. If you believe a child has submitted personal details through our site, please contact us so we can promptly remove it.

 

9. Your California Privacy Rights

California residents have specific rights regarding their personal data, including the right to request access to the personal information we maintain about them, request its deletion, and opt out of the sale or sharing of personal data for cross-context behavioral advertising.

To exercise these rights, please contact us at lcraig1960@gmail.com with the subject line "Privacy Request."

 

10. External Links

Our site contains links to external websites, including TicketSauce, Rotary Club affiliates, community sponsors, and social media channels. We are not responsible for the privacy practices or content of third-party platforms.

 

11. Changes to This Privacy Policy

We may update this policy periodically to reflect changes in our practices, site technology, or legal requirements. Updated policies will be posted on this page with a revised "Last Updated" date.

 

12. Contact Us

If you have any questions or requests regarding this Privacy Policy or your personal information, please contact:

 

Lodi Tokay Rotary Club Foundation

Attention: Lodi Oktoberfest Committee

Venue / Address:

American Legion Hall

320 N. Washington Street

Lodi, CA 95240

Email: lcraig1960@gmail.com

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